Windows Technology

The application is designed in a windows environment and offers all the capabilities that contemporary computer systems offer in terms of ease of use, user friendliness and speed of information processing.

System Start-Up

The basic parameter of the program is provided together with transaction types, prepared accounts and tables.

User friendly

The work forms provide the user with flexibility, speed and security during the registration of and search for information.

Security in accessing information

Integrated security system with definition of multiple users who have access rights for selected registration tasks.

Reorganization of chart of accounts

Easy design of chart of account, grouping and reorganization of accounts according to the needs of the company. There is also the possibility of monitoring more than one chart of accounts.

Simultaneous monitoring of more than one financial period

All the reports received by the system (analytical ledger, trial balance, open items), can include consolidated information concerning more than one financial period.

Integration of Microsoft Excel

Integration of Microsoft Excel accounting work sheet by giving the user the possibility to create reports according to desires, demand and the individual features of the company.

Calculation of exchange differences

Automatic calculation of exchange differences by following the matching procedure between invoices and payments. Calculation of exchange differences for a group of accounts (bank accounts) during the procedure of balance arrangement in USD according to the balance in bank account currency and rate at a particular date (Unrealized exchange difference)

Creation of Inter-company Transactions

Automatic creation of intercompany transactions when different companies are debited or credited in the same group of transactions. Special parameter of the system defines if intercompany transactions will be directly between companies or via the management company.

Breakdown of prepayment transactions between two or more financial periods.

Automatic creation of prepayment transaction(s) by breakdown of transaction amount according to the financial period of each transaction. During the opening of next use, the system automatically creates debit transactions in corresponding expense cards by reading the card of prepayment expenses.

Breakdown of Running expenses

Automatic breakdown of running expenses according to the period the expense that the user has defined is concerned. The program proposes a period of expense breakdown by following one of four different algorithms.

Closing - Opening of financial period

Automatic closing and opening of financial period, with the possibility of cancellation and repetition of procedures. The procedures can be carried out by any user who has the proper password.

Transactions

• Multiple currencies.
• Transactions register for different companies in the same group of transactions.
• Automatic creation of inter-company transactions.
• Matching of invoices with payments and vice versa.
• Creation of debit transactions in payment order article, by selecting the invoices that will be settled from the list of open invoices, with simultaneous matching.
• Grouping of invoices per department (monitoring of in which department the invoice is awaiting approval and for what period of time).
• Definition of period for running expenses, with automatic creation of Prepayment transaction(s) if the period concerns the next financial period.
• Creation and printing of bank cheques.
• Bank Reconciliation.

Reports

• Analysis of payments (Payment Order Analysis) for a specific period (Suppliers and invoices that have been settled, expences of companies/vessels that concern the invoices).
• Monitoring of Bank Balances.
• Monitoring of open invoices and prepayments ( Open Items).
• Programming of payments and search for company’s obligations
• Running cost for a specific period, with automatic apportionment of proportion of costs for the period.
• Trial balance – Analytical Ledger –Transaction List
• Balance sheet – Profit & Loss

Voyages

• Definition of voyages and estimates of income and expenses
• Voyage cards idependent of financial period
• Balances of charterers’ consolidate and per voyage
• Voyage Results
• Comparison of results with estimates

Report Generator

Integration of F.M.C with MS Excel with possibility of use of excel by user to create the Reports.